Design Process & Project Management

When we meet with a new client, they often  question how the design process proceeds once McGaw & Company, Inc. – Residential Interiors Group starts a multiple facet project. 

Below is a breakdown of how a potential project may be handled.  Each project is specifically based on client needs and project goals.  Depending on the scope and complexity of work, the process may vary.   Some projects are less in-depth while other design projects may be very complex in detail and timing.

Major project renovations require the input from many sources including architects, contractors, suppliers, installers, and others.  Good design is a collaboration from a variety of  sources to perfect the final design outcome for our clients.

Stage One:

  • Preliminary Meeting

  • Define a Fee Structure

  • The proposal outlining the various stages of the project.  Indicate what drawings and illustrations will be used and breakdown the project fees for services at each stage.

  • Client’s agreement to the proposal

  • The client program and sequence of events

Stage Two:

(Gathering information on which to base a creative response and prepare a presentation for client review and approval)

  • Survey, On-site measuring, photographing space and analysis
  • Concepts/initial design work:

                1)  Decide on Concept     2)  Color Story     3)  Preliminary Fabric & Selections    
                4)  Style/Design Preferences     5)  Space Plan     6)  Initial Design Elevations   

  • Budget and estimates
  • Preparation of presentation, Initial design
  • Presentation to client/client’s approval
  • Initial design revision plus one modification and one addition design refinement

Stage Three:

  • Specifications for the interior elements of the project which include furniture, drapery, cabinet details, paint schedule/selection, etc.

  • Working drawings (which might include services plan (Lighting, HVAC, Audio/Visual, Security), cabinets, flooring design, reflective ceiling details, designs for window treatments and millwork). Mini-design process in itself, requiring development, planning and design detail.  This is where the fine detail is worked out – the lighting, electrical or cooling systems for example.

  • Contractors visit the project site to prepare estimates the form the basis of the bid or cost.

  • Bid documents (against which builders, suppliers, manufacturers and specialists quote for their work)

  • Cost estimates prepared and reviewed for approval by team members.

  • Code check or approval, as required

  • Award of contract/letters of agreement

Stage Four:

  • Job Program with a communication tree relating to the project team.

  • Schedule or timeline to set realistic time frame to ensure that the various contractors and suppliers are brought in at the right time and a reasonable time is allowed for sequencing, ordering, procuring, manufacturing, installation and curing or drying.

  • Procurement Schedule is developed to ensure materials, finishes, fixtures, equipment and furniture are available for installation to fit in with the job program.

  • Availability of client to sign off on orders and meet payment schedules to vendors and contractors to expedite the ordering and delivery process.

  • Site supervision/coordination including design/construction meetings with team

  • Project Management for implementation of design intent

  • Installation of furnishings

  • After sales maintenance manual and catalog of receipts, warranties, instructions, paint colors, audio/visual information, fabric care and care of stone or wood flooring.

  • Client walk through

  • Completion  of punch list and client move-in.